Sections are an effective way to organize tasks within projects. You can add, rename, or delete Sections from the project’s menu → Manage Sections option.

You can configure application badge counter in the app settings. Go to SettingsNotificationsApplication Icon Badge Counter.

To change the color of a project icon, follow these steps:

  1. Open the desired project.
  2. Select the ‘Edit Project’ option from the project menu.

If you’re using macOS, you can also:

  1. Right-click on the desired project listed in the sidebar.
  2. Select the ‘Edit Project’ option from the context menu that appears.

Please note that on macOS, the sidebar’s project icons follow the application’s color scheme. Therefore, any changes made to the project icon color will not be reflected in the macOS sidebar. However, on iOS and iPadOS devices, the chosen project icon color is used for the project list display.


Task Flow is localized to multiple languages and uses system preferred language selection by default.

If preferred, you can select any of the available languages from the system Settings:

  • on iPhone and iPad, go to the Settings app → Task Flow → Preferred Language
  • on Mac, go to the System Settings → General → Language & Region. Click “+” and select preferred language.

Task Flow uses your iCloud account to encrypt and securely store your data. As a result, there’s no need to create a separate Task Flow account.

If you wish to delete individual data, you can do so directly within the app by removing tasks and/or projects. However, if you want to delete all data associated with Task Flow from iCloud, follow these steps:

  • On iOS/iPadOS: Open the Settings app → Tap on your name at the top to access Apple ID settings → Go to iCloud → Tap on Manage Storage or iCloud Storage → Find and tap on Task Flow.
  • On macOS: Go to System Settings → Click on Apple ID → Select iCloud → Click on the Manage… button near the Account Storage option → Find and click on Task Flow.

WARNING: Deletion is irreversible! Once data is deleted, it will no longer be accessible on any device and cannot be restored. Please proceed with caution.


Task Flow uses your personal iCloud account to sync the data across your devices. This gives a top level privacy and security to your data. No-one including us can have access to your data.

That said, if you have synchronization issues, please, check the following:

  1. You are using the same iCloud account on all the devices. To check this:
    • On iOS: Settings App → Account Name (Apple ID, iCloud, Media & Purchases)
    • On macOS: System Settings → Account Name (Apple ID)
  2. iCloud Drive is Enabled. To check this:
    • On iOS: Settings App → Account Name (Apple ID, iCloud, Media & Purchases) → iCloud → iCloud Drive should be “On”
    • On macOS: System Settings → Account Name (Apple ID) → iCloud → iCloud Drive should be “On”.
  3. Task Flow sync with iCloud Drive is enabled. To check this:
    • On iOS: Settings App → Account Name (Apple ID, iCloud, Media & Purchases) → iCloud → Apps Using iCloud: Show All → Task Flow sync should be “On”.
    • On macOS: System Settings → Account Name (Apple ID) → iCloud → iCloud Drive → Apps syncing to iCloud Drive → Task Flow sync should be “On”.

After all these checks, please, make sure to restart your device.

If you still experience synchronization issues, please send a screenshot of the “iCloud Status” page from the Task Flow settings screen at [email protected].